How To Insert Page Numbers?

How To Insert Page Numbers?

How To Insert Page Numbers? 
A lot of times you are required to insert page number in different pages of an MS office word file. Page number facilitates easy sequencing. They are extremely helpful when you need to get print outs of the word file. Having a page number ensures that you can easily arrange the pages in the right sequence.
So, if you are not yet aware of sequencing your MS office word file, we shall provide you the right steps that can help you align the pages.

  • Open the word document.
  • Move over to the insert tab present in the top most rows.
  • Scroll over to the page number section. You can find a lot of options in the drop down list.
  • Choose the alignment you want to choose; be it
  • Top of the page
  • Bottom of the page
  • Page margin
  • Current position and similar ones.

how to insert a line in word document clip image002
You can easily see the different options available in the drop down list and select the right format that you want.

  • After you have selected the right layout, click on the option, you would then see the page number at the designated position.
  • You will find that the “Header and Footer” tab has opened.

how to insert a line in word document clip image004
As you can see in the screenshot,  the footer view has opened.

  • In the “design” tab in the topmost row, you will have the option “Close header and Footer view” in the extreme right corner.

how to insert a line in word document clip_image006
The close header and footer view button is displayed for you.

  • Click “Close header and Footer” and the page number are ready for you.
  • Head to the MS office button.
  • Click “print preview”.
  • You can then see the layout of the page number. If you find it to be fine, your work is done or else you can repeat the process and modify the layout as well.

Advance Settings With Page Numbers
MS office word provides you a lot of flexibility with almost all options. Even with page number sequencing, you have a lot of options to work. Sometimes, it may happen that you want your page numbers to start from the second page or you want to alter the numbering pattern like roman numerals instead of regular 1 2 3. MS office word allows you to do all of this and more and we shall illustrate the right ways of doing it.

  • Move over to the insert tab present in the top most rows.
  • Go to the page number section and click”format page numbers” from the drop down list.

how to insert a line in word document clip_image007
This is the dialog box that opens for your advance settings for format page numbers.

  • The first option is the “Number format”.
  • Besides this option you have a drop down list from where you can select the patterns like
  • 1,2,3
  • -1-, -2-, -3-
  • A,B,C
  • Roman numerals and so on.
  • You can also select chapter headings for separating page numbers of chapters and headings.
  • The last option provided in this dialog box is
  • Continue from previous section
  • Start at –
  • With these options you can control the pages from where the page numbering should begin and whether you want to continue the sequence from one section to another or not.
  • For removing the different page numbers, you can simply select the last option from the drop down list that is “Remove page numbers”.

Thus, this was the right way of page sequencing your MS office word file. If you are preparing a long file type document, sequencing the word file is recommended.